SAIL - Championships & Classics 2009

Each team will be assigned an evening 30 minute practice session at Westside the week before CH/CL. The number of lanes assigned to each team is based on the number of qualifiers. Westside personnel and Executive Committee members have full authority of the pool during practice sessions.

Things to remember:

Last 10 minutes will be for starts and finishes.
NO diving in 2-way traffic. Rigidly enforced!!!!

Warm-up schedules are assigned based on the drawings at the May coaches meeting. The number of lanes is based on the number of qualifiers for that session.

2009 Practice Schedule 2009 Warmup Schedule 2009 Officials Schedule

Meet Qualifying

To be entered in Championships and /or Classics, all swimmers must be deemed eligible and must submit the SAIL Intent to Swim Form before the start of the Divisional Meet.

Ties

Extra heats will be inserted in both meets in case of ties at 16th and 40th places only.

Swimmer Scratches and Alternates

A swimmer that has indicated that they intend to swim in Championships or Classics if they qualify can change this designation by submitting a SAIL Championships/Classics Commitment Change Form. This form must be completed by the SAIL Rep whether you have changes or not and turned in to the DIVISION COMPUTER OPERATOR before the start of your Divisional Meet. This form is used to change the swimmer's status after the initial submittal for divisional seeding. A swimmer who has a change of status after the start of Divisionals (the first race begins) will be subject to fines.

Scratch Fines

Late scratches are subject to a $25 fine per event. The responsibility for the payment of fines belongs to the pool.

Fines may be waived if proof is provided of illness or medical/family emergency. The request must be submitted in writing to Judy Erickson by July 31st at the SAIL Board meeting or can be mailed to 24 Buckingham, Greenville, 29607.

All scratches must be reviewed by the entire Executive Committee before determination of justification and waiver of the fine. If the finding is that the scratch is not justified, the team is responsible to pay the fine or be subject to deletion from SAIL per the By-Laws, Article XIII, Section 7.

To Scratch During the Week

Complete the online Scratch Request Form which forwards your request to the Division Coordinator. You MUST receive a personal e-mail confirmation from the Division Coordinator for the scratch to be considered official.

Scratches During the Meet

Should a swimmer become ill during the Championship or Classic meet and is unable to swim in their event(s), the coach must immediately notify the Division Coordinator. The Division Coordinator will be at the meet officials/volunteers table. It will be necessary to have a doctor's excuse or documentation from the medical personnel on duty to avoid the scratch fine.

Classic Meet Openings

Should an opening occur in any event in the Classic Meet, the top qualifier for that event in the Championship Meet, who has not requested to scratch from the Classic Meet, will be required to move up and fill the 16th position. Refusal to move up will result in the removal of the swimmer from that Championship event.

Alternates

Swimmers designated as alternates who are not called by 12 midnight, the Thursday immediately preceding CH/CL, will not be subject to late scratch penalties if openings occur after that time. If openings do occur after that time, and the alternate can be contacted or is present at the pool, he/she will swim.

Meet Officials/Volunteers Table

All assigned meet workers (Officials/Volunteers) need to check-in as soon as they arrive to receive an official badge, verify their assignment. This check-in table is located by the corner of the pool near the Starter.

Meet Officials/Volunteers

The Referee, Starter, Stroke & Turn officials are chosen because of their years of experience, their proven integrity, and their dedication to SAIL and the sport of swimming. All other meet volunteers will be divided according to the number of team qualifiers.

OFFICIAL	WHEN	WHAT
Referee, Starter, Stroke & Turn	report by: Championships AM: 8:30 am Championships PM: 2:00 pm Classics: 1:00 pm	A meeting of all officials is held at 6:00pm on the Friday immediately preceding CH/CL at First Baptist Church.
Parking Marshals	report before Warm-ups start: Championships AM: 7:30 am Championships PM: 1:00 pm Classics: 11:45 am	This assignment is finished after the start of the meet.
Deck Marshals	report by: Championships AM: 8:15 am Championships PM: 2:00 pm Classics: 12:45 pm	This job requires a certain amount of respectful, forceful persuasion in order for us to keep areas clear in accordance to County Fire Codes. Please choose volunteer carefully.
Timers	report by: Championships AM: 8:40 am Championships PM: 2:10 pm Classics: 1:10 pm	Electronic Timing System is used, so no watches will be needed. Alternate Timers need to report and be on stand by. All timers must be experienced and trained.
Clerk of Course	report by: Championships AM: 8:20 am Championships PM: 2:00 pm Classics: 12:45 pm	Clerk of Course tent
Runners	report by: Championships AM: 8:45 am Championships PM: 2:15 pm Classics: 1:15 pm	Post results, take results to medals, and retrieve cards just on relays
Awards, Medals, First Place Shirts	Report by the start of the meet.	You will be working inside the gate where the "old" baby pool used to be.
Servers	Report at the start of the meet.	You will be working in the hospitality area at the back, far right corner of the pool. Cups, coolers of Ice, serving trays and water will be provided.

If any of your team's assigned workers do not show up, we will need for you to find a replacement.

Any of these jobs can be split between two people for first and second half. Just have the workers stay in position until their replacement shows up. We don't call for "second half" workers. If you assign only one person for your designated slots, that person must work the entire session.

Tent Area Assignments

Tents will be placed between the tennis courts and the clerk of course area according to the plan determined by the Meet Director. The area assigned to each division will be lined off and marked with spray paint. Things to remember:

Set up can begin at 4pm Friday (immediately preceeding CH/CL).
Signs will be posted in front of each Divisional Tent showing the division color as well as the names of the teams in the division.
The area assigned to each division will be lined off and marked with bright identifying spray paint. These lines are the ultimate area that a division can use for set-up, inclusive of spikes. Tents are the sole responsibility of each Division. Check with your Division Manager for tent availability and/or arrangements.
Tents are restricted to reasonable size according to the number of swimmers qualified for the weekend. Special requests must be reviewed by the SAIL Executive Board. No tents for "personal" use are allowed. Teams must share the area.
Do not hang banners from tents.
ALL tent stakes/pegs must be covered with some type of soft material (tennis balls, noodles). ALL tent support ropes are to be marked with some type of identification.
Teams need to furnish their own fans. If you would like for your fans to be locked inside the building on Friday, you must have them delivered to Westside before 1:00 pm.
A common Generator is provided by SAIL for use by all Divisions. Extension cords must be provided by the teams. Maximum cord length is 100 feet and minimum wire size is 12 AWG (the smaller the number the bigger the wire size, i.e. 10 AWG is better than 12 AWG).
There must be a tent parent responsible for group control and swimmer notification IN THE TENT during the meet.

Tent Control Persons

Each team should have at least two tent control parents per session - one who can walk with the younger swimmers to clerk of course (especially the relays), and the other one available to look for swimmers. Having two parents allows each one to go watch their own swimmer swim. Please have experienced, dependable people working in the tent. The SAIL Rep should pick up his/her own heat sheet and the "guts" heat sheet for the tent parents at the meet officials/volunteers table. Tent Parent duties include:

Highlight your heat sheet of ALL swimmers on your team and have someone double check this. Make note of scratches for clerk of course.
Keep control of the swimmers under your tent.
Call swimmers for each event and send them to Clerk of Course (one person should walk with the 8 & unders).
Report any problems that arise to the Meet Director.
Make sure your swimmers are in the shaded areas under your tent. Please ask non-working parents under the tent to make room for the swimmers.
Responsibility to get swimmers to their events falls to the parents and the team.
Clerk of course will NOT look for a swimmer on the playground.

Clerk of Course

The placement of team and clerk of course tents will be very similar to the setup last year. The Clerk of Course tent will again be on the side of the building.

Display boards will indicate what event is being called. There may be a person with a headset who will communicate with C of C and walk the tent area with a bullhorn. Responsibility to get swimmers to their events falls to the parents and the team.

Swimmers who miss their event will not be allowed to swim that event. If a qualifier does not report to Clerk of Course by the time the qualifier's heat is seated on bench #6, an alternate will be placed.

Coaches are not allowed in Clerk of Course.

"Bloody" Sunday

The Executive Committee meets Sunday, immediately following Divisionals, to consider Divisional protests, review officials for CH/CL, determine the Championship/Classic seedings, and assemble information packet for SAIL Reps.

All protests must be delivered by the coach and/or SAIL Rep to the Executive Committee no later than 9:15 am. SAIL Reps are notified by e-mail where this meeting will be held in the event a team has a Divisional protest.

SAIL Reps must come to the First Baptist Church Greenville at 4 pm to pick up the CH/CL information packet containing the practice schedules, meet warm-up schedules, parking passes, etc. Please go to the "drive thru" that is located between the two main church buildings.

T-Shirts

Please refer to handout from TJS regarding CH/CL T-shirt orders. Deliver completed order form and a check for the TOTAL to TJS on Monday immediately following Divisionals, after 9 am and before 4 pm. Orders will be processed on a first come, first served basis. You will be advised as to the time for pick up and review of your order.

Champs Individual Classics Individual Champs Summary Classics Summary Total Summary

Use of Warm-up Cool-down back pool at Westside during CH/CL

The pool area directly behind the bulk head may be used for cool down and warm up ON A LIMITED BASIS. The use of this pool does not take the place of the warm-ups scheduled before the meet begins. Misuse of this area my result in its closure.

Heat Sheets

Heat sheets will be sold for $5 at the front desk inside the spectator entrance door. Heat sheet sales will begin around the time of the first warm up. There are separate heat sheets for each day.

SAIL Reps - pick up your heat sheet at the meet officials/volunteers table. You will receive one full heat sheet and two "guts only" heat sheet that you need to give to your tent parents.

Coaches - please pick up your heat sheet and badge at the meet officials/volunteers table located by the coaches area.

Miscellaneous

Rules and Information: These meets are conducted under the USA Swimming rules and regulations part 1 technical rules. The official times will be posted after the event conclusion at a designated location. The scoreboard is the unofficial time and placement for each event/heat.

Meet Conduct: For the benefit of the swimmers, at the sound of the one long whistle, please remain QUIET until after the starting light has flashed. No flash photograph is allowed after the command "Step Up" or "Step In" until after the starting light has flashed.

Greenville County Fire Marshall and Greenville County Recreation District (GCRD) have designated that certain aisle ways remain open throughout the meet. Please cooperate with the meet marshals in keeping these aisle ways open.

All questions regarding the swimmer's performance should be directed to the swimmer's coach, who acts as the swimmer's advocate.

Coolers: Swimmers may bring small coolers to the tent area. However, no food or beverage may be taken into the building.

Parking and Passes: There will be less parking again this year so, please consider carpooling. Parking passes will be given out on Bloody Sunday.

First Place Shirts: First Place Shirts will be handed out in the Awards area (baby pool area) AFTER the results have been verified.

Medals: Each team should bring their SAIL blue tub to the fenced area on the side of the pool before the start of the meet on Saturday. This area is located beyond the front desk.

Medals will be available to pick up after the end of Classics on Sunday. They will be released to the SAIL Rep or a designated team representative.

Senior Swimmers: SAIL Reps must furnish the names of all senior swimmers on their team via e-mail to their Division Manager by the seeding meeting before Divisionals. Correct spelling is the responsibility of the SAIL Rep. The Division Manager will then compile the list and e-mail it to the CH/CL Meet Director (cc@swimsail.org).

Towels: Towels left on the bleachers will be removed and put in lost and found at the end of every session and before the beginning of warm ups.

Severe Weather: The GCRD staff will be in contact with the National Weather Service to monitor potentially bad weather to eliminate the element of surprise. In the event of severe weather, GCRD requires that all spectators and swimmers go to their vehicles to wait out the storm. Families should make a plan for this possibility to avoid mass confusion in the tents. Announcements will be made prior to restarting the meet to all swimmers to return to clerk of course.

The decision to halt the meet belongs to the referee and the GCRD staff. The referee, GCRD representative, lifeguard, SAIL President, and Meet Director will decide when the meet will resume.

Greenville News / Greenville Online: Meet results will be sent to the Greenville News for publication and posting on their website. The official meet results will be posted on the SAIL website.